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Fuel Buyer

Reconcile Fuel Invoices


As a fleet manager, fuel retailer, or convenience store owner, bulk fuel is a primary cost, with a significant impact on profitability. By ignoring the possibility of inaccurate fuel invoices, purchasing managers are putting their margins, and potentially their businesses at risk. Even more, there is a significant cost in resolving disputed invoice charges. Also, if a fuel supplier doesn’t invoice fuel excise taxes correctly, auditors can discover unpaid tax liabilities years later, and require payment of accumulated taxes along with penalties and interest.

Invoicing Challenges

Similar to suppliers, fuel buyers experience a great amount of complexity when it comes to reconciling fuel invoices such as complex fuel tax regulations and invoicing processes as well as errors in fuel tax calculation due to:

  • Multiple Fuel Tax Changes
  • Delivery Diversions Across Differing Tax Jurisdictions
  • Constant Fuel Price Volatility
  • Complexity of Alternative Fuels

This same complexity causes buyers to exercise little oversight and simply pay invoices without understanding the risks involved. The result often occurs in:

  • Increased Fuel Costs
  • Rising Operational Costs
  • Increased Tax Risk

The Avalara Solution

Avalara AvaTax Excise understands fuel taxes and handles the complexity of tax changes, assisting in reconciling the fuel taxes on every invoice you receive. With AvaTax Excise, you can ensure that the taxes on your invoices are correct. AvaTax Excise:

  • Handles the determination and calculation of taxes for bulk fuel invoices
  • Connects directly to your back-office system’s pricing process
  • Improves customer service and audit support
  • Provides comprehensive tax reporting and tax transparency

Browse Our Resources On Accurate Invoice Reconciliation

These resources are free for you to read and download at your leisure however a one-time registration is required.

accurate energy taxation infographic preview
The Tangled Road to Accurate Energy Tax Calculation Learn the four hidden reasons of incorrect fuel invoicing... Download Now
fuel tax intro video preview
It’s no secret that bulk fuel invoicing is hard. Getting accurate fuel volume, pricing, freight, sales tax and excise tax together on a single invoice is as complex as it is challenging... Watch Now
accurate tax calculation video preview
Tax Calculation for Accurate Fuel Invoicing & Reconciliation An estimated 25% of all fuel invoices are inaccurate in some way. If you’re a seller who’s generating bad invoices, your revenues and reputation are at risk. Excise tax errors can leave you... Watch Now
fuel tax trends slide
By ignoring the possibility of inaccurate fuel invoices, purchasing managers are putting their margins, and potentially their businesses at risk. In fact, a fuel buyer who’s not proactive about verifying invoice accuracy likely has a problem... (approx. 1 hour) Watch Now
dont pay that fuel invoice preview
...until you know the taxes are accurate. Inaccurate fuel invoicing is an expensive problem. The complexity of fuel contracts, price volatility, and tax law changes make it harder than ever to generate accurate invoices. This whitepaper helps outline strategies to help prevent this risk... Download Now